Cross-Registration Guidelines and Procedures

Definition, Purpose, and General Information

  • Cross Registration is a program of the Greater Cincinnati Consortium of Colleges and Universities created in 1973 to allow students access to academic opportunities not available at their own institutions.
  • Students at any of the sixteen member institutions may register to take courses at any of the other fifteen institutions. This program is especially useful for students who want to expand their knowledge or expertise, or who need a course at a time or term which better fits their program.
    • Courses categorized as Workshops are not available for cross registration.
    • All classes are available for cross registration on a space available basis, with permission of the host institution.
  • For the Cross Registration program, the following designations are used:
    • Home Institution refers to the institution at which the student is regularly enrolled in a degree program.
    • Host Institution refers to the institution to which the student will go to take classes through the Consortium.

Eligibility

  • Student Enrollment
    • Full Time or half time students may take courses through Consortium Cross Registration. Full or half time status is determined by the home institution.
    • Summer enrollment status is determined by the student's credit hour load the previous semester or term.
    • To be eligible for Cross Registration, students must be enrolled (matriculated) in a bona fide degree program at one of the Consortium institutions.
    • Full-Time Faculty and staff members at member institutions who are enrolled in bona fide degree programs at a GCCCU institution may enroll in Consortium classes for credit. Those not in degree programs may enroll on an "audit" basis.
  • Number of Credits
    • In a given semester or term, full time students may take up to two (2) courses or six (6) credit hours at another institution, and half time students may take no more than half of their credits at another institution in a given term. Students in institutions on semesters should check with their home institutions regarding limits on quarter hours taken at other institutions.

    Registration Procedures

  • At Home Institution
    • Students can acquire information on courses at other institutions from the registration office at their home institution, including course offerings, registration times, and information on prerequisites and fees.
    • Students must get appropriate approval from the home institution (i.e., their academic advisor) to take selected course(s). Some institutions require written approval.
    • The student initiates the Cross-Registration process in the registration office of the home institution. The student completes the Cross-Registration Form, and any other forms required by the home institution, at that time.
    • Cross-Registration form must be signed by designated Consortium liaison person in the home institution's registration office.
  • At Host Institution
    • Students can get information on host institution, such as dates, contact person, office to go to, etc., from home institution's Registrar's office.
    • Students should contact host institution to determine if space is available in the course(s).
    • After approval has been acquired at the home institution, the student takes the approved Cross-Registration Form to host institution, and completes course registration, according to that institution's policies.

    Additional Procedures

  • Status Changes
    • Any changes in enrollment status (drop/add) must be completed at both institutions.
  • Grades/Transcripts
    • After completion of course, the student's transcript is mailed to student's home institution and becomes part of the student's permanent academic record.
    • The manner in which Consortium classes are transcripted (e.g., whether a grade transfers, or whether a course counts as residency) at the home institution is up to the discretion of that institution. Students should check with their home institution.
    • Quarter hours are converted to semester hours, and vice versa, as is appropriate to the student's home institution, according to the home institution's conversion formula.
    • Transcripts of student's courses are retained by the host institution.
  • Tuition and Fees
    • Tuition is paid at the home institution, as part of normal semester or term tuition, by the advertised deadline.
    • Student is responsible to the host institution for any special or extra fees that are a part of courses taken, such as lab fees.
  • Students with Disabilities
    • Students with disabilities, who will need to make reasonable accommodations for their disability at the intended host institution, should first contact the Disabilities Services office at the home institution for guidance in making those arrangements.

Procedures for Registrar's Offices at Consortium Institutions

  • By the established deadline, rosters are provided to each host institution by the home institution of students who have been given Cross Registration forms. This list is verified by the Registrar or Consortium liaison of the host institution. Any problems or discrepancies can be discovered at this time.
  • Verified rosters, or other summary of numbers and cross registration credits are sent to the GCCCU Executive Director by the home institution by the established deadline.
  • The GCCCU Executive Director prepares a report indicating total number of students and credits generated for that term, and distributes to each institution.
  • The report for summer terms will indicate the amount of tuition to be allocated to each institution, with 1/3 to the home institution and 2/3 to the host institution. However, no tuition money is exchanged for summer Cross Registration among Ohio state assisted institutions.